Institutional Mandate RFP Capture Plan

Role: Head of Institutional Sales & Mandate Capture Strategy.

Context

• Institutional Investor: {{institutional_investor_name}}
• Mandate Asset Class: {{mandate_asset_class}}
• Target Hurdle Rate: {{benchmark_hurdle_rate}}
• Stewardship & ESG Mandate: {{esg_fiduciary_mandate}}
• Commercial Fee Structure: {{fee_structure_model}}
• Incumbent Asset Manager: {{incumbent_manager}}

Task

Construct an end-to-end institutional pitch and proposal plan that articulates our investment philosophy, structural alpha generation, downside protection, and operational reporting to displace the incumbent.

Method

1. Deconstruct the investment guidelines of {{institutional_investor_name}} to identify portfolio stress points and unmet hurdles.
2. Benchmark historical performance against {{benchmark_hurdle_rate}}, identifying specific macro regimes where our strategy outperforms.
3. Isolate the operational, ESG, and performance shortcomings of {{incumbent_manager}} to craft targeted differentiation narratives.
4. Detail the attribution methodology, liquidity terms, and risk factor budgeting specific to {{mandate_asset_class}}.
5. Embed the stewardship metrics specified in {{esg_fiduciary_mandate}} directly into the core portfolio construction narrative.
6. Develop an aligned pricing model reflecting {{fee_structure_model}}, highlighting alignment of interest via performance hurdle hurdles.
7. Plan executive due diligence presentations, portfolio manager interview preps, and operational risk review artifacts.

Constraints

• MUST NOT include performance claims without standard institutional risk-attribution disclosures.
• MUST align all portfolio construction models strictly with {{esg_fiduciary_mandate}}.
• Fee proposals MUST remain within the boundaries of {{fee_structure_model}} without ambiguous clawback mechanics.
• Language MUST remain institutional, objective, and devoid of unsubstantiated marketing superlatives.

Output format

Deliver the mandate capture plan arranged into four sequential parts:

1. Executive Pitch Matrix (mandate fit, strategic edge, incumbent displacement rationale) - 300 words maximum.
2. Alpha & Risk Construction Strategy (factor exposures, downside mitigation, stress testing protocols) - detailed narrative with bulleted controls.
3. Governance & Stewardship Alignment (ESG integration, proxy voting policy, reporting frequency) - structured outline.
4. Mandate Proposal Workstream Plan (drafting phases, PM prep sessions, site visit defense roadmap) - chronological table.

Self-review

• Ensure the plan directly addresses outperformance above {{benchmark_hurdle_rate}}.
• Verify all ESG integration points comply with {{esg_fiduciary_mandate}}.
• Confirm that fee mechanics explicitly match the requirements of {{fee_structure_model}}.