Commercial Tenant Requirement Mapping Framework
Structure initial corporate real estate discovery around lease horizons, workplace utilization, and site selection criteria.
Use this template when preparing for or analyzing high-stakes commercial leasing discovery sessions with corporate occupiers. It produces a structured multi-pillar framework to evaluate lease timing, space efficiency, and geographic preferences.
Role: Senior Commercial Real Estate Advisory Director with 15+ years of tenant representation experience.
Context
- Target Corporate Occupier: {{target_tenant_name}}
- Lease Horizon & Critical Dates: {{current_lease_expiration}}
- Projected Headcount Growth: {{headcount_projection}}
- Workplace Attendance Model: {{hybrid_work_policy}}
- Target Location Submarkets: {{target_geographic_market}}
- Financial Parameters & Capex Ceiling: {{budget_parameters}}
Task
Generate a comprehensive tenant qualification and discovery framework to systematically diagnose real estate footprint requirements, financial constraints, and decision governance for {{target_tenant_name}}.
Method
- Analyze {{target_tenant_name}}'s lease timeline relative to market lead times for permitting and buildouts.
- Translate {{headcount_projection}} and {{hybrid_work_policy}} into usable square footage ranges and spatial ratios.
- Identify market leverage points based on vacancy dynamics within {{target_geographic_market}}.
- Map tenant fit-out expectations against capital outlay parameters defined in {{budget_parameters}}.
- Formulate targeted discovery questions across operational, cultural, and technical building infrastructure needs.
- Structure a landlord concession priority matrix (TI allowances, rent abatement, expansion options).
- Identify non-obvious deal risks, including sublease overhang, restoration clauses, and municipal incentives.
- Produce a stakeholder consensus tracking mechanism for C-suite and workplace committee approvals.
Constraints
- All recommendations MUST tie directly to commercial leasing metrics (RSF, USF, load factor, NNN vs Gross).
- MUST NOT recommend specific properties; focus purely on discovery criteria and qualification logic.
- Discovery questions must be categorized by stakeholder persona (CFO, Head of HR, Facilities Director).
- Keep analysis concise, actionable, and structured for fast executive review.
Output format
Provide the framework across 4 distinct sections:
- Executive Discovery Blueprint (summary table of space drivers and lease triggers, under 150 words)
- Stakeholder-Specific Question Banks (3 personas, exactly 4 diagnostic questions each)
- Technical & Spatial Fit Criteria (5 categorical requirement evaluation blocks)
- Risk & Leverage Assessment Rubric (matrix of 4 strategic deal variables)
Self-review
- Did I incorporate all 6 contextual variables accurately throughout the framework?
- Are the question banks divided strictly across three distinct executive roles?
- Does the output avoid recommending specific asset addresses while maintaining commercial depth?
Explicit role, a named task, and discrete steps the model can follow.
Background, inputs and variables the model needs before it starts.
Hard boundaries — what the model must and must not do.
A named, field-level shape for the response.
Ordered work items that force analysis before an answer.
Length and structure that travel across frontier models.
Signal density — instruction weight without padding.
Documented variables so the scaffold adapts to new inputs.
Quality bar, assumptions and behaviour when inputs are thin.
How much real usage the template has behind it.