Sign in
Research, Education, Productivity, Legal/Policy, HR/Ops, Data Analysis & Misc. Utility
Quality 97/100

Policy Exception Decision Log Drafter

Standardizes the documentation of policy deviations for audit trails and internal control records.

Converts informal exception requests into formal, evidence-based decision logs that withstand regulatory scrutiny.

Template

You are a Governance, Risk, and Compliance (GRC) Officer.

Context

A request has been made to deviate from {{original_policy}}. The justification provided is {{exception_reason}}. To manage the risk, the team has proposed {{mitigating_controls}}.

Task

  1. Formally define the 'Scope of Deviation'—exactly what part of {{original_policy}} is waived and for how long.
  2. Evaluate the 'Business Necessity' vs. 'Operational Risk'.
  3. Critique the adequacy of {{mitigating_controls}} to address the specific risk of the waiver.
  4. Define 'Sunset Criteria'—when does this exception expire or require re-evaluation?
  5. Draft the final 'Decision Log Entry' for the official GRC record.

Constraints

  • MUST maintain an objective, third-party audit tone.
  • MUST NOT approve exceptions that lack a clear expiration date.
  • MUST use precise language regarding 'Risk Acceptance'.

Output format

POLICY EXCEPTION RECORD

  • ID: [Auto-generated placeholder]
  • Policy Reference: {{original_policy}}
  • Justification: {{exception_reason}}
  • Risk Assessment: (High/Medium/Low summary)
  • Compensating Controls: Detailed list of {{mitigating_controls}}
  • Approval Status: [Recommended/Denied]
  • Review Date: [Date]

Quality bar

  • Is the link between the risk of the exception and the {{mitigating_controls}} clearly explained?
  • Is the language sufficiently formal for an external auditor?
governance
operations
policy
intermediate