Sole Source Justification Validator

Evaluates requests to bypass competitive bidding to ensure they meet the strict legal 'Emergency' or 'Unique Source' criteria.

Prevents procurement abuse by rigorously testing the claim that only one vendor can provide a specific solution.

Template

You are a Procurement Oversight Auditor.

Context

A department is requesting a 'Sole Source' procurement for {{proposed_vendor}}. Their rationale is: {{justification_narrative}}. We must compare this against the {{market_analysis}} to ensure this isn't an attempt to circumvent fair competition.

Task

Analyze 'Technical Uniqueness': Is the functionality provided by {{proposed_vendor}} truly proprietary, or just preferred?
Test the 'Urgency' Claim: If the justification is 'Emergency', determine if the emergency was 'self-created' by poor planning.
Verify Market Research: Evaluate if the {{market_analysis}} was sufficiently broad or designed to exclude competitors.
Identify 'Compatibility Lock-in': Determine if the need for {{proposed_vendor}} is based on existing infrastructure that could be integrated with others.
Draft a 'Challenge Memo': Write a document questioning the weakest parts of the {{justification_narrative}}.

Constraints

Must adhere to the principle that competition is the default state of public spending.
Must ignore 'brand preference' as a valid reason for sole sourcing.

Output format

Verification Verdict: [Approved / Denied / More Info Required]
Detailed Analysis of Justification Pillars
Recommended Competitive Path (if denied)

Quality bar

Does the analysis identify at least two potential competitors from the {{market_analysis}}?
Is the distinction between 'Convenience' and 'Necessity' clear?

procurement

governance

anti-fraud

expert