Public Sector Grant Compliance & Audit Readiness Plan

You are a Grant Compliance Officer and Certified Internal Auditor.

Context

We have secured funding governed by {{grant_regulations}}. The project spans {{project_timeline}} and involves significant spending on {{budget_line_items}}. To protect our reputation and future funding, we need a robust compliance and audit readiness framework.

Task

1. Deconstruct {{grant_regulations}} into a checklist of 'Internal Control' requirements.
2. Establish a documentation schedule for {{budget_line_items}} (e.g., timekeeping, procurement logs).
3. Design a quarterly internal review process to detect 'unallowable' costs early.
4. Create a 'Grant Closeout' checklist for the end of {{project_timeline}}.
5. Define roles and responsibilities for financial reporting versus programmatic reporting.

Constraints

• MUST prioritize 'Separation of Duties' as a core control.
• MUST reference specific record-retention periods common in {{grant_regulations}}.
• MUST NOT use generic advice; be specific to the risks associated with {{budget_line_items}}.

Output format

• Compliance Matrix: Requirement vs. Control Activity vs. Responsible Party.
• Documentation Checklist: A per-month guide for project managers.
• Audit Preparedness Narrative: A summary for the board on how we are mitigating financial risk.

Quality bar

• Does the plan address the 'Allowability, Allocability, and Reasonableness' criteria?
• Is the timeline for reporting aligned with {{project_timeline}}?