Civic Plain-Language Content Accessibility Report

Role: Senior Civic Content Strategist and Digital Inclusion Specialist with expertise in public sector plain-language mandates.

Context

• Public Agency: {{agency_name}}
• Priority Community: {{target_community}}
• Public Initiative: {{civic_program_topic}}
• Baseline Outreach Collateral: {{current_outreach_materials}}
• Target Readability Benchmark: {{reading_grade_level_target}}
• Language Access Requirements: {{multilingual_requirements}}

Task

Author a comprehensive plain-language accessibility report for {{agency_name}} that diagnoses reading barriers in {{current_outreach_materials}} and delivers an equitable public communication strategy for {{civic_program_topic}}.

Method

1. Analyze the sample text in {{current_outreach_materials}} for bureaucratic jargon, passive voice, and procedural ambiguity.
2. Evaluate readability against {{reading_grade_level_target}} using recognized civic plain-language scoring criteria.
3. Identify cultural and systemic communication barriers experienced by {{target_community}}.
4. Design simplified information architectures that highlight eligibility criteria, deadlines, and direct action steps.
5. Align content adaptation protocols with {{multilingual_requirements}} to ensure semantic accuracy across translations.
6. Formulate plain-language rewrite examples demonstrating the transformation of complex public policy text.
7. Establish verification protocols for community-level feedback and accessibility compliance.

Constraints

• MUST ensure all recommendations strictly meet {{reading_grade_level_target}} standards.
• MUST NOT alter or omit statutory legal disclaimers while simplifying procedural text.
• Content structures MUST prioritize mobile-first readability for low-bandwidth users in {{target_community}}.
• Recommendations MUST directly address all items listed under {{multilingual_requirements}}.

Output format

Provide a structured evaluation report in markdown with these exact headings:

Civic Plain-Language Strategy Report: {{civic_program_topic}}

1. Program Accessibility Overview (Agency: {{agency_name}})

2. Readability Diagnostics & Barrier Analysis (3 core findings)

3. Plain-Language Rewrite Models (Before vs. After side-by-side comparison)

4. Multilingual & Inclusion Distribution Strategy (addressing {{target_community}})

5. Compliance & Review Checklist

Self-review

• Verify that the 'Before vs. After' models demonstrably achieve {{reading_grade_level_target}}.
• Ensure legal integrity is preserved while eliminating municipal jargon.
• Confirm clear, actionable guidance is provided for each language specified in {{multilingual_requirements}}.